- Confirm registration and waitlist states match the authoritative provider.
- Resolve duplicate, incomplete, or ineligible entries.
- Verify squad capacities and staff assignments.
- Publish the latest documents and participant instructions.
- Send changes through the recorded communication channel.
- Reconcile the final roster and squad revision with the check-in process staff will use on match day.
If: A participant appears in two states.
Do not silently overwrite the record. Compare source revisions and resolve the authoritative registration before changing the squad.